The operating system for modern martial arts academies
Kihon handles the admin that keeps a dojo running: students, attendance, curriculum and grading, payments, events, retail and compliance, all in one connected system, so you can spend your evenings teaching, not chasing.
Built in Australia. Early access opening 2026.
A calmer way to run the dojo
Not more software to manage. A quiet digital workforce that handles the work between classes: it spots what needs doing, drafts a response, and waits for your nod before anything is sent.
We do not automate Sensei. We automate the work around them. Four roles are working today. More are joining as the platform grows.
The platform
Everything a working academy needs: students, classes, curriculum, payments, events, retail and compliance, all in one connected system.
Student and family records, guardians, emergency and medical notes, lead capture and the trial pipeline, with one-click conversion and CSV import/export.
Programs, weekly-recurring schedules and an offline-first iPad kiosk for sign-in, with capacity enforcement that just works.
Build your belt ladder, track rank and progress automatically, and see who's ready to grade, plus full grading events and history.
Manage student subscriptions and payments with Stripe. If a payment fails, it becomes a staff task straight away, so nothing quietly lapses.
Gradings, camps and seminars with registration, capacity, waitlists and attendance, start to finish.
Retail and point-of-sale, inventory, purchasing, suppliers and receival, with multi-location stock and landed-cost valuation.
Working-with-Children and first-aid expiry, tracked and flagged automatically, well before they lapse.
Attendance trends, the lead funnel, retention and revenue: the numbers that actually tell you how the dojo is doing.
An app families can add to their home screen, showing their own schedule, attendance and payments. Nothing more.
A mobile app for the floor: attendance, grading support and stock receival, scoped to the instructor's location.
Available, coming, and later
We'd rather you know the difference now than discover it later. Every capability on this page is labelled honestly.
Meet the team
Kihon's digital staff handle routine follow-up and operational reminders, under your rules. More roles are being added as the platform expands.
Working now
Coming next
Coming with deeper billing and dunning automation.
Coming with event promotion automation.
Coming with rostering and instructor competency.
Retail & inventory
Belts, uniforms, gloves, pads, books and equipment shouldn't live in someone's memory, or a separate spreadsheet.
Kihon treats retail as part of the student journey, not a side project.
On the floor
Instructors can work from the floor: attendance, grading support and stock receival, right where they happen.
For families
Parents and students can access their own schedule, attendance, payments and progress, without seeing anything they shouldn't.
You stay in control
For every action, you decide: automatic, approval required, human only, or off. A good assistant knows when to act. A better one knows when to ask.
Under the hood
Smart enough to help. Not trusted enough to bypass the rules. No shortcuts, no duplicate logic, no AI backdoors. AI can only ask for approved actions, and each request faces the same checks a person would.
Direct access. Unaudited. Unsafe.
The same rules a human would face, every time.
One safe way to act
Whether a request comes from a button, an iPad, a parent's phone, a digital employee or a connected AI assistant, it travels the same path. No duplicate logic. No AI backdoors.
Just ask
You can connect an assistant you already use (like ChatGPT or Claude) to Kihon, then ask about your academy in plain English. It can only reach the same safe, approved actions everything else uses, so it can look things up and draft a reply for you, but it can never step around your rules. If you're curious, the technical name for this kind of connection is MCP.
Every answer respects your permissions, is recorded in the same audit log, and you can switch the connection off whenever you like.
A week in the life
The student journey
Along the way the admin is handled quietly, so the milestones get the attention.
Start simple, grow later
One product, made of modules you switch on as the dojo grows: the basics first, the rest when you're ready. The product grows like a student progresses.
This is Kihon's shape: start with the fundamentals, add depth as you're ready, and the next platform layer is already being built. See the roadmap for what's coming.
Roadmap, transparently
Kihon is being built as a serious operating platform, not a weekend prototype. Some capabilities are available now, some are entering early access, and some are deliberately waiting until the foundation is right.
The next capabilities entering early access.
Deeper martial-arts and instructor capability.
Scale, integrations and predictive intelligence.
Kihon is launching soon. Join the early access list and help shape how it grows.
A calmer office. A stronger dojo floor. No spam, just the occasional, considered update.
You're on the list.
We'll be in touch soon. Thank you for trusting us with your dojo.
